Analyst, Special Projects, Contracts & Risk Management
Under the supervision of the Director, Administration, the Analyst, Special Projects, Contracts, & Risk Management manages work, activities, and projects that further the long range goals and objectives of the Museum. The position also works closely with the Director, Legal Affairs in reviewing contracts, insurance policies, governing documents, Board records and proceedings, internal policies and procedures, and all other matters as they may arise.
Special projects focus on strategic planning; long-range operational, financial, and capital planning; and other research initiatives directed at advancing the Museum's operations, policies, financial position, and long-term sustainability. Contracts includes the preparation of contracts working with stakeholders across the museum, facilitation of internal and third party review, as well as tracking of executed contracts and associated supporting documents such as certificates of insurance. Risk management entails coordinating the museum's insurance needs (via UCLA and third-party providers) and tracking internal compliance with risk management policies.
Regular responsibilities include drafting, preparing, reviewing, and amending contracts, insurance documents, and official business and corporate documents; managing budgets, invoices, and expense reports; developing, implementing, and managing institutional policies and procedures; managing corporate and governance affairs; organizing staff engagement events and activities; overseeing and managing institutional and departmental files and archives. Also serves to support the broader purview of the Administration Department and conduct special projects for the Human Resources, Technology, Security, Operations, Finance and Retail teams from time to time.
Application: visit UCLA Career Opportunities and search the campus job openings for Requisition # 24969. Please submit online application as instructed. Due to the volume of resumes that we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process.
Gift processor for the Advancement Team researches, enters, and maintains data in the Advancement database; and upholds and authenticates the integrity of that data. Actively applies basic understanding of the best practices and principles of data entry, data management, and database architecture in support of the Museum's fundraising efforts and mission. Position requires an energetic, detail-oriented, and data driven individual.
Application: visit UCLA Career Opportunities and search the campus job openings for Requisition #25036. Please submit online application as instructed. Due to the volume of resumes that we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process.
Student & Part Time Employment Specialist
Student and part-time workers are integral to the Hammer Museum's work force and part of every department. The Student & Part-time Employment Specialist provides human resources support for more than 150 students and part-time staff members across the Museum. Incumbent also serves as back-up for human resources services for the Hammer's full-time staff of over 100.
The Specialist's primary responsibility is to provide excellent service to Hammer employees while implementing policy and procedures, union contracts, and directives from Campus Human Resources. The incumbent is responsible for maintaining accurate and current personnel information, including but not limited to processing new hires, separations, and other transactions via the University's personnel database system (EDB). The Specialist will also facilitate the Museum's recruitment process, including but not limited to preparing, editing, and proofreading job descriptions, placing job advertisements, and inputting and updating the University's employment database (People Admin). The position collaborates with Payroll & Finance Analyst to resolve pay inquiries and discrepancies, ensure proper processing of payroll transactions, implement retroactive salary adjustments as appropriate, organize payroll expense transfers, and other transactions as directed/approved.
Independently sets priorities and complete functions, using deadlines, schedules, manuals, and office procedures as guidelines.
Application: visit UCLA Career Opportunities and search the campus job openings for Requisition #25027. Please submit online application as instructed. Due to the volume of resumes that we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process.
UCLA STUDENT OPPORTUNITIES
Internships at the Hammer last a full academic year and are designed to help UCLA students develop strong professional skills in the arts and nonprofit fields. A full list of available opportunities will be posted here in September. Positions are usually offered in the following museum departments: academic programs, public engagement, curatorial, development and the office of the registrar. In the meantime, UCLA students can learn about other ways of getting involved at the museum by visiting http://hammer.ucla.edu/students/. Please contact firstname.lastname@example.org for more information.
Visitor Experience Representatives
Visitor Experience Representatives (VERs) activate public touchpoints throughout the Hammer—including inside the galleries, at the museum’s entrances, and at our programs and events. This paid student position is open to diverse majors and anyone comfortable engaging with the public. Working together, our team of 90 VERs facilitate the museum experience from checking visitors in to protecting the art, answering questions, ushering in our theater, and selling memberships. VE recruits throughout the year. To apply, please submit a resume, cover letter and your work availability to VEresumes@hammer.ucla.edu with “VER application” in the subject line.