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Director of Academic Programs

The Hammer Museum seeks a Director, Academic Programs, responsible for the research, development and implementation of academic programs and initiatives, as well as the oversight and coordination of the Museum’s Artist Council.

The Director, Academic Programs is charged with building collaborative relationships with a range of schools and departments at the University of California, Los Angeles, in an effort to take full advantage of the Museum’s unique connection to UCLA and to reach out to and involve the undergraduate and graduate student communities in the Museum’s programs. This includes coordinating collaborative academic projects between the Museum and University faculty in subject areas found in our collection and familiarizing faculty in various disciplines with the Museum’s collections in coordination with Museum curators; assisting faculty with the developing of courses that utilize the permanent collections; developing programs to introduce UCLA students to the educational resources of the Museum; and working with faculty to develop seminars and courses for upperclassmen who will use the collection as a point of departure for scholarly and multi-disciplined investigation. The Director, Academic Programs also oversees the Museum internship program, Student Educator (docent) program, and volunteer Student Advisory Committee. While some programming and outreach activities will target families, the primary focus of this position is on building the collegiate and adult audiences of UCLA and the greater metropolitan Los Angeles area.

The Director, Academic Programs is also responsible for overseeing and coordinating the Artist Council, the Hammer’s advisory board of internationally recognized artists. The Artist Council is a key component of the Museum’s initiative to integrate artists throughout the institution and is a model in the field. Responsibilities include managing communication, developing agendas, and planning council meetings for the Museum’s 10 council members and working subcommittees. The Director, Academic Programs also has budgetary oversight for the program. Additionally, the Director, Academic Programs oversees council initiatives and creates and manages public and scholarly presentations of these activities, including public and academic/specialist events, publications, and website components.

The Director, Academic Programs works in close conjunction with the Director, Public Programs, and supervises a Program Assistant, volunteers, and interns. Incumbent reports to the Chief Curator / Deputy Director, Exhibitions and Programs.

QUALIFICATIONS: Minimum 4–6 years experience in museum, non-profit, and/or university education and outreach programs in a management position. Demonstrated success in developing, implementing, and sustaining new initiatives and education and outreach activities targeting adult audiences; proven ability to interact effectively with the academic community, students, and university and/or public officials; proven relationships with leaders and key figures in local, national, and international arts communities; knowledge of art history and familiarity with arts education models and strategies; experience supervising staff, volunteers, and interns; exceptional interpersonal and oral/written communication skills; ability to juggle multiple priorities and conflicting deadlines in a fast-paced and rapidly changing environment; and availability to work some evenings and weekends.

Please send resume and cover letter, including "Director, Academic Programs" in subject line to: hr@hammer.ucla.edu

Executive Assistant to the Director

The Hammer Museum seeks a highly professional and seasoned Executive Assistant to support the Director of the Museum. The incumbent will manage all of the affairs of a fast-paced Office of the Director, including but not limited to: prioritizing and juggling multiple and often conflicting deadlines, commitments and projects; coordinating a busy calendar and high volume of frequently shifting internal and external appointments and meetings; screening, sorting and responding appropriately to a high volume of important, urgent, and sensitive telephone, written and email communication; arranging frequent travel, both domestic and international; serving as liaison to Board members, the Museum’s top donors and VIPs, and all Museum staff including senior management; representing the Director's office to both staff and external constituents with the highest degree of professionalism; implementing and streamlining office procedures; and providing other general assistance as required in order to maintain a highly professional, organized and efficient Office of the Director.

A successful candidate in this position must have 3-5 years experience working as an assistant to a high-level executive or institution head, and demonstrated office, administrative, and computer skills. Knowledge of arts and museum VIPs and contacts is required. Outstanding communication skills and the ability to operate with the utmost poise, discretion, and tact are critical to this position. The ideal candidate must also have the proven ability to balance working independently and proactively while exercising independent judgment with the ability to follow direction, meet precise expectations, and execute tasks with frequently changing priorities. Being highly efficient, organized, and detailed oriented with expert follow-up skills is essential. Prior art museum experience and knowledge of museum operations, standards, practices and procedures is strongly preferred.

Please send cover letters and resumes to hr@hammer.ucla.edu or via mail to:

Hammer Museum
10899 Wilshire Blvd., 3rd Floor
Los Angeles, CA 90024
Attn: Human Resources

Foundations & Government Relations Manager

The Hammer Museum, a university art museum with a budget of $11 million, seeks a Foundations & Government Relations Manager to work up to 32 hours a week. Responsibilities of this position include conducting research to identify funding prospects and researching, developing, writing, preparing, and submitting all grant proposals and applications for government and foundation resources. This position initiates and sustains relationships with funders. This position works closely with the curatorial and public programs staff to design strategies for new/increased support.

Reporting to the Associate Director of Development, the Manager has responsibility for acknowledgment and stewardship of grants received. He/she maintains a central grants calendar and database, tracks pending requests, and keeps donor profiles and gift information in Raiser’s Edge database up to date. Additionally, this position handles all grant reporting and accounting, including preparation of reports, invoices, and budgets.

Required skills and qualifications: Demonstrated exceptional writing abilities; capable of articulating institutional objectives; ability to collaborate and work within deadlines; and excellent oral communication and interpersonal skills. An advanced degree in art history (preferably PhD or “ABD”) is strongly preferred. The preferred candidate will also have experience with arts, cultural, and/or educational organizations and institutional fundraising.

Please review the detailed job description and complete list of requirements for this position, and apply at  http://hr.mycareer.ucla.edu/applicants/Central?quickFind=54992

HR/Office Coordinator

The Hammer Museum seeks an HR/Office Coordinator to manage administrative systems and business operations, and to process all personnel, payroll, and recruitment transactions for approximately 125 full-time and part-time staff across more than 10 Museum departments.

In conjunction with the Associate Director, HR and IT, the HR/Office Coordinator will implement and enforce HR procedures by adopting systems that will improve the overall operations and effectiveness of the Museum. The HR/Office Coordinator is responsible for processing and tracking payroll transactions using the University’s payroll system (PTR), including but not limited to monthly and bi-weekly payroll processing, final payments for separating employees, and special transactions such as retroactive payments, stipends, and awards. Incumbent is also responsible for payroll-related systems and procedures, including but not limited to time reporting, tracking overtime, paycheck distribution, and record keeping. The HR/Office Coordinator is responsible for maintaining personnel information, including but not limited to processing new hires, separations, and other transactions via the University’s personnel database system (EDB). Additionally, the HR/Office Coordinator will support the Museum’s recruitment process, including but not limited to preparing, editing, and proofreading job descriptions, placing job advertisements, and inputting and updating the University’s employment database (People Admin).

The HR/Office Coordinator will function as a core member of the administrative team, providing high level management support to the Museum’s complex administrative and operational systems and needs. Incumbent will manage and implement long-range administrative projects and initiatives, including researching, developing, and coordinating plans; establishing and maintaining systems; tracking progress; analyzing and preparing reports; facilitating communication; taking initiative on action items; and prioritizing and strategizing objectives. Incumbent will also work independently on all aspects of business operations for the entire Museum, including administering the budget, managing vendor contracts and relationships, overseeing related financial transactions, and overseeing office equipment, supplies, phones, parking, and delivery services. Additionally, incumbent will be responsible for implementing office protocols for new hires and departing employees, and creating and implementing office systems.

Incumbent must have proven HR, administrative, and business operations experience for a similarly-sized organization and must be highly skilled and experienced in exercising discretionary powers and independent judgment in managing complex systems. Demonstrated, working knowledge of state and federal personnel regulations, laws, and procedures is required, and specific knowledge of UCLA’s HRIS and Payroll systems (EDB/PTR) is strongly preferred. Incumbent must also be highly skilled in using Microsoft Office Suite to execute daily tasks, manage systems and procedures, and effectively communicate with staff, including but not limited to optimizing all aspects of Microsoft Outlook. In support of the Museum’s overall effort to be more environmentally friendly, energy efficient, and paperless, the incumbent will provide leadership to the Museum’s green office initiatives, including supply purchasing, office procedures, and electronic file sharing via a secure network. Additionally, the incumbent must have a basic technical knowledge of office equipment such as copiers, printer, faxes, and shredders. Finally, budgeting and bookkeeping experience, including experience and skill using Excel to manage, organize, analyze, and calculate financial information and numbers, is also required.

Qualified candidates may apply at: http://hr.mycareer.ucla.edu/applicants/Central?quickFind=55043

Student Educator

Paid student opportunity at the Hammer Museum
2009-2010 Academic Year

The Hammer Museum is looking for student educators for the 2009-2010 academic year. Hammer Museum educators are UCLA students who serve as the museum’s “docents,” leading tours of special exhibitions and the permanent collection for audiences of diverse backgrounds and ages.

Hammer Student Educators are the bridge between our visitors and our artworks and are therefore key representatives of the Hammer. Members of our educator corps are given in-depth information on the Hammer’s special exhibitions and permanent collections and are responsible for the entire process of creating a tour, from research to execution. As a result, student educator tours are thematically unique and backed by a strong theoretical foundation. Educators give an average of four to six tours a month, and engage in special projects including developing web content, writing lesson plans for a variety of grade levels, volunteering at Hammer public programs, and compiling resources on artists.

By serving as educators, students can become actively involved with the Museum and gain valuable experience in museum work, as well as improve their research, writing, and communication skills. Hammer Educators are paid $10 an hour and are expected to work at least four regular hours per week at the Hammer researching, planning, and giving tours. We are currently seeking educators for up to 6 positions. The position(s) will begin in September 2009 and continue through the rest of the academic year, with an option to continue in the summer.  This position is open to current UCLA students only.

The application deadline is May 30, 2009.

If interested please send cover letter and resume with “Student Educator” in the subject line to Sue Yank at syank@hammer.ucla.edu